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Change a Record

(An appointment is required if customer needs in-person assistance to change or correct a record)

N.C. Vital Records can assist with changes to a birth or death certificate. Our office does not handle changes to marriage or divorce certificates.

Birth Certificates

After acceptance for registration by the State Registrar, no birth certificate can be altered or changed except by a request. The State Registrar adopts rules governing the form of these requests and the type and amount of proof required. This service is available at the county register of deeds off-site link where the birth occurred or through N.C. Vital Records by mail or by appointment. (See phone numbers below for each type of change). Some county registers of deeds will provide this service for out-of-county vital events, so please check with your local register of deeds office for services provided.

To request a change to a birth certificate, mail us the Request to Amend a Record form with a $24 search fee (nonrefundable). Note on the form what type of change is needed. This form is only to make a request and does not authorize any changes to the record.

After we receive your form with the requested change and the fee, we will evaluate your request and respond in writing with further instructions.

Changes to a birth certificate include:

Paternities (919-792-5989)

A paternity acknowledgment is a legal action that determines the biological parentage of a child. Paternity may be established through voluntary acknowledgment by the father and the mother or by court order. There is no fee for processing a paternity action.

Legitimations (919-792-5988)

A legitimation is a legal process for biological fathers to acknowledge their children when they marry the mother after the birth of the child. A new birth certificate may be issued reflecting the father's name and the child's name can be changed to the father's last name if the parents agree and request the change. There is a nonrefundable fee of $15 to process the legitimation request, an additional charge of $24 for the first copy of the requested certificate, and $15 more for each additional copy of the same certificate. There are charges for faster service.

In some cases, a court order may be required.

You may also contact the county register of deeds off-site link in the county of birth for assistance.

Court-Ordered Name Changes (919-792-5985)

An amended birth certificate reflecting a name change ordered by the courts may be processed for individuals who are born in North Carolina. Please complete the birth certificate application form providing the information to locate the original birth certificate.  You must include a certified copy of the name change court order along with your request. There is a fee of $15 to process the name change, an additional charge of $24 for the first copy of the requested certificate, and $15 more for each additional copy of the same certificate. There are charges for faster service.

Birth Certificates after Adoption (919-792-5987)

A new birth certificate with the adoptive information may be processed for individuals who are born in North Carolina. Please complete the birth certificate application form providing all adoptive information for the child and the parents.  There is a nonrefundable processing fee of $15 for the preparation of the new birth certificate.  To receive a certified copy of the new birth certificate, there is an additional charge of $24 for the first copy of the requested certificate and $15 more for each additional copy of the same certificate.  There are charges for faster service.

Certified copies of an adopted person's birth certificate are available only to the adoptee, the adoptive parents, the adoptee's children, and the adoptee's spouse, brothers, and sisters (proof of relationship may be required). The terms "parent," "brother" and "sister" mean the adoptive parent, brother, or sister. Those terms do not mean a natural parent, brother, or sister. Original birth certificates of adoptees showing the adoptee's original name and the birth mother's name are in legally sealed files and are not available.

Changes to Death Certificates (919-792-5986)

After acceptance for registration by the State Registrar, no death certificate can be altered or changed except by a request. The State Registrar adopts rules governing the form of these requests and the type and amount of proof required. This service is available at the county register of deeds off-site link where the death occurred or through N.C. Vital Records by mail or by appointment.

To begin the process to change a death certificate, mail us the Request to Amend a Record form with a $24 search fee (nonrefundable). Note on the form what type of change is needed. This form is only to make a request and does not authorize any changes to the record.

After we receive your form with the requested change and the fee, we will evaluate your request and respond in writing with further instructions.

If you use the county register of deeds office instead, they will advise you of their procedures and fees.

Changes to Fetal Death Reports

After acceptance for registration by the State Registrar, no fetal death report can be altered or changed except by a request. The State Registrar adopts rules governing the form of these requests and the type and amount of proof required. This service is available through N.C. Vital Records by mail or by appointment.

To begin the process to change a fetal death report, please contact one of our representatives at (919) 792-5986 for further assistance or mail in the completed and signed fetal death report application form with the requested changes and a $24 search fee (nonrefundable).

In accordance with General Statute 130A-114, parents may also request a Certificate of Birth Resulting in Stillbirth for events occurring July 1, 2001- forward. If the fetal death occurred in North Carolina prior to 2001, the State Registrar may not issue a certificate of birth resulting in stillbirth unless the customer's application for the certificate is accompanied by a certified copy of the fetal death report.

Other Amendments or Changes (919-792-5986)

If you have another change to make to a birth or death certificate, please contact us at the phone number above, or mail in your request for changes along with the search fee.