NCDAVE: Electronic Birth Registration (EBRS)
In 2024, the North Carolina Office of Vital Records went live with the Electronic Birth Registration System (EBRS) as part of the North Carolina Database Application for Vital Events (NCDAVE) system. NCDAVE EBRS transitioned birth registration to a faster, more secure, web-based application.
Benefits of NCDAVE/EBRS for those Responsible for Completing Birth Certificates
- Register birth certificates faster and more securely.
- Web-based: Use any computer with internet access.
- Increased security: Sign certificates with a unique electronic signature.
- Built-in error checking: Increased accuracy of birth certificate information.
- Online collaboration for complete and accurate data and quick certification.
- Improved disease tracking for public health purposes.
- Available 24 hours/day, 7 days/week.
NCDAVE EBRS Partner Resources
NCDAVE EBRS partners areas include announcements, training, guidance, and support contacts (e.g., Help Desk). Training is offered in both in-person and virtual formats. Check your partners training page for available topics and dates.
- For Our Partners: NCDAVE EDRS (Death) Implementation Site
- VitalChek NCDAVE System
EBRS Implementation Announcements
View All EBRS Announcements (to June 2022)
- 05/08/26: NCDAVE Enterprise Local Administrator and Local Administrator Lookup (PDF, 2.9 MB). Note: Effective Jan. 5, 2026, the file is updated on a monthly basis due to new facilities being added less frequently since system launch. More
- If you are a provider trying to log in to certify a birth but do not have your login credentials, please check with your local practice administrator (search using the file linked above).
- LAs for EBRS have "birth" included after their names.
- If you do not have a local administrator and need to request an account, please request an account here.
- 02/03/26: Important for RODs: View Details
- Effective January 2026: Authorization to Issue Adoptive Records.
- Guidance on Issuance of Adoptive Certificates by RODs. See your 01/23/26 email.
- Complete mandatory training.
- Session Law 2025-9.
- Effective Dec. 1, 2025: Issuance of Gender-Amended Certificates.
- SL-2025-84 Updated Guidance. See your 02/03/26 email.
- See your 12/01/25 email for temporary issuance process details.
- Session Law 2025-84.
- Effective January 2026: Authorization to Issue Adoptive Records.
- 05/29/26: May NCDAVE User Group slides are available. See the NCDAVE User Group page.
- 05/27/26: Q2 Town Halls. Birth Registration: Tuesday, June 10. RODs: Thursday, June 11. See the resources page and/or your 05/21/26 Town Hall emails.
- 05/27/26: Q1 Birth and ROD Town Hall slides are available. See the resources page.
- 05/21/26: May NCDAVE User Group meeting has occurred. Next meeting date TBD.
- 05/19/26: Memorial Day holiday weekend Help Desk hours.
- 05/15/26: RODs: Resolved Birth Amended Vault Copy Disruption. See your 05/15/26 email.
- 05/13/26: The 2026 training schedule has been updated. See your training page: Birthing Centers, Hospitals, Local Health Departments, Medical Certifiers, Register of Deeds.
- 05/13/26: NCDAVE User Group Meeting: Thurs., May 21, 10:30 a.m. See the NCDAVE User Group page and your 05/13/26 email.
- 05/07/26: RODs: Guidance Available: Monies Owed Fee Payments in NCOVR Portal. See your 05/06/26 email or the resources page.
- 05/06/26: LHDs: Book Copy Job Disruption resolved. See your 05/06/26 email.
- 05/05/26: LHDs: Book Copy Job Disruption. See your 05/05/26 email.
- 05/02/26: RODs: Upcoming Portal Enhancement: Monies Owed Fee Payments Available in the NCOVR Portal. See your 05/01/26 email.
Show More Announcements
- 05/01/26: RODs: ROD Birth Vault Copy disruption resolved. See your 05/01/26 email.
- 05/01/26: NCDAVE system maintenance is complete and the system is available.
- 04/29/26: NCDAVE Maintenance (Prod and Demo): Thursday, 04/30/26, 5:00 p.m. - 9:00 p.m. See your 04/28/26 email.
- 04/20/26: NCDAVE User Group meeting for April has been cancelled. Next meeting will occur May 21.
- 03/30/26: Good Friday and Easter holiday weekend Help Desk hours.
- 02/27/26: February NCDAVE User Group slides are available. See the NCDAVE User Group page.
- 02/26/26: February NCDAVE User Group meeting has occurred.
- 02/20/26: Reminder: NCDAVE User Group Meeting: Thursday, Feb. 26, 10:30 a.m. See the NCDAVE User Group page and your 02/19/26 email.
- 02/19/26: Q1 Town Halls have concluded. Slides will be available soon.
- 02/18/26: Fetal Death Training added for Birthing Centers, Hospitals, and Medical Certifiers.
- 02/16/26: NCDAVE System Advisory: ROD Out of County Order Processing Issue Resolved. See your 02/16/26 email.
- 02/16/26: Reminder: Q1 Town Halls. Birth Registration: Wednesday, Feb. 18. RODs: Thursday, Feb. 19. See the resources page and/or your 01/22/26 Town Hall emails.
- 02/13/26: NCDAVE System Advisory: ROD Birth Vault Copy Disruption Resolved and Out of County Order Processing Update. See your 02/13/26 afternoon email.
- 02/13/26: NCDAVE System Advisory: Order Processing Issue: RODs Locating Out of County Records. See your 02/13/26 email.
- 02/13/26: NCDAVE system maintenance is complete and the system is available.
- 02/12/26: NCDAVE System Update: New ROD Birth Book Copy Service. See your 02/12/26 email.
- 02/11/26: NCDAVE Maintenance (Prod and Demo): Thursday, 02/12/26, 5:00 p.m. - 9:00 p.m. See your 02/11/26 email.
- 01/30/26: For RODs: Order Processing Queue System Update effective Mon., Feb. 2. See your 01/30/26 email.
- 01/29/26: NCDAVE system maintenance is complete and the system is available.
- 01/26/26: NCDAVE Maintenance (Prod and Demo): Wednesday, 01/28/26, 5:00 p.m. - 9:00 p.m. See your 01/26/26 email.
- 01/23/26: 2026 Q1 Town Halls announced. See the resources page and your 01/22/26 emails.
- 01/15/26: Q4 Birth and ROD Town Hall slides and FAQs are available. See the resources page or your 01/15/26 email.
- 01/13/26: Monday, Jan. 19, Martin Luther King, Jr. Holiday Help Desk schedule.
- 01/08/26: Who's Who at NC Vital Records updated on the contacts and resources pages.
- 01/05/26: Next NCDAVE User Group meeting will be held Thursday, February 26.
- 12/29/25: New Year's holiday Help Desk schedule.
- 12/19/25: Reminder: Christmas holidays Help Desk schedule.
- 12/18/25: NCDAVE system maintenance is complete and the system is available.
- 12/16/25: NCDAVE Maintenance: Wednesday, 12/17/25, 5:00 p.m. - 6:00 p.m. See your 12/16/25 email.
- 12/05/25: December NCDAVE User Group slides are available.
- 12/04/25: All 2026 training updated. See your training page: Birthing Centers, Hospitals, Local Health Departments, Medical Certifiers, Register of Deeds.
- 12/04/25: December NCDAVE User Group meeting has occurred. Slides should be available soon.
- 12/03/25: Reminder: NCDAVE User Group meeting: Dec. 4, 10:30 a.m. See your 12/03/25 email.
- 11/26/25: Reminder: Thanksgiving holidays Help Desk schedule.
- 11/25/25: Q3 Town Hall slides and FAQs are available. See the resources page or your 11/25/25 email.
- 11/21/25: Q4 Town Halls have concluded. Slides will be available soon.
- 11/20/25: Training updated with 2026 Q1 dates. See your training page (Birthing Centers, Hospitals, Local Health Departments, Medical Certifiers, Register of Deeds).
- 11/05/25: Q4 Town Halls. Birth Registration: Wednesday, Nov. 19. RODs: Friday, Nov. 21. See the resources page and your 11/04/25 emails.
- 11/04/25: Reminder: Q4 Town Halls (3rd week in November). Note updates to RODs and Birth Registration date and/or time. See the resources page.
- 11/03/25: Tuesday, November 11, Veteran's Day holiday Help Desk schedule.
- 10/31/25: NCDAVE system maintenance is complete and the system is available.
- 10/29/25: NCDAVE Maintenance: Thursday, 10/30/25, 5:00 p.m. - 10:00 p.m. See your 10/29/25 email.
- 10/27/25: October NCDAVE User Group slides are available and next meeting date announced.
- 10/23/25: October NCDAVE User Group meeting has occurred. Slides should be available soon.
- 10/22/25: Reminder: NCDAVE User Group meeting: Thursday, Oct. 23. Also see your 10/22/25 email.
- 10/10/25: RODs: Diagrams and Decision Trees (PDF and JPG). See your 10/10/25 email or the resources page (under Guidance: Job Aids).
- 10/10/25: LHD Coordinators: Q2 filing time reports replaced. See your 10/10/25 email.
- 10/10/25: ROD Coordinators: Q2 death transcript reports replaced. See your 10/10/25 email.
- 10/07/25: Who's Who at NC Vital Records updated on the contacts and resources pages.
- 09/29/25: RODs: September 2025 NCARD Conference Slide Deck. See your 09/26/25 email.
- 09/23/25: RODs: Amended Birth Vault Copy Disruption update. Amended birth vault copies are now available. See your 09/22/25 email.
- 09/12/25: RODs: Amended Birth Vault Copy Disruption update. See your 09/11/25 email.
- 08/28/25: August NCDAVE User Group meeting slides are available and next meeting date announced. See the NCDAVE User Group page.
- 08/25/25: Labor Day holiday weekend Help Desk hours.
- 08/21/25: Reminder: NCDAVE User Group meeting: Thursday, August 28.
- 08/19/25: For RODs: See your 08/18/25 email re: Birth Digitization Load. Records with dates of birth prior to 1970, received on August 16, 17, and 18, should not be printed/issued nor placed in your vault at this time.
- 08/16/25: NCDAVE system maintenance has been completed. NCDAVE is available.
- 08/15/25: For LHDs and Birthing Facilities: Guidance on Registering Births or Fetal Deaths Occurring During System Maintenance. See your 08/14/25 email.
- 08/14/25: NCDAVE Maintenance: Friday, 08/15/25, 5:00 p.m. - Sunday, 08/17/25. See your 08/14/25 email.
- 08/11/25: Update to "How to Establish Facilities for Local Administrators and Facility Authorizers". Available from resources, under Guidance Documents.
- 08/06/25: RODs: Adoption Security virtual training dates added. See your training page.
View All EBRS Announcements (to June 2022)
Last Modified: May 29, 2026