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NC EDRS/NC DAVE

An Electronic Death Registration System (EDRS) is a secure, web-based, statewide online system used to electronically register death certificates. North Carolina Vital Records is implementing the N.C. Database Application for Vital Events (NC DAVE) EDRS system to transition from paper to electronic death records.

The primary purpose of NC DAVE is to enable the users who provide decedent fact-of-death and cause-of-death information – funeral homes, medical certifiers and medical examiners – to file death records electronically with local registrars within the required five days after the death occurs, eliminating the need for physical transfer of paper certificates.

An 8-county NC DAVE pilot training and system implementation began in Fall, 2020, followed by a phased statewide rollout adding groups of counties in five phases throughout 2021. Until the NC DAVE system is fully implemented in mid-2021, death certificates will be completed electronically in counties that have been trained to use the system. While they are awaiting their training, remaining counties will continue to use the existing manual, paper-based process they have been using.

Benefits of EDRS for those responsible for completing death certificates:

  • Web-based – Use any computer with internet access
  • Increased security – Sign certificates with a unique electronic signature
  • Built-in error checking – Increases accuracy of death certificate information
  • Real-time SSN verification with Social Security Administration
  • Online collaboration for complete and accurate data and quick certification
  • Less paperwork – Eliminates the need for paper forms
  • Improved disease tracking for public health purposes
  • Available 24 hours/day, 7 days/week

Free online training in logging into and using NC DAVE will be provided to all those responsible for filling out death certificates. The 3-hour classes are specific to each user’s role in death registration and include reference materials as well as a user HELP line.

NC DAVE Training for those responsible for completing death certificates:

  • Web-based, instructor-led training will show users the system’s functionality, teach users how to use the system, and allow users to practice using the system.
  • Self-paced training videos show how to use the system, based on specific users’ tasks.
  • Online Reference Guides provide instruction on step-by-step system usage and  training exercises for each specific role within the NC DAVE system.

NC DAVE Implementation Phases

 

October 27, 2020 to November 20, 2020

NC DAVE Pilot: Buncombe, Durham, Forsyth, Guilford, Johnston, Mecklenburg, Orange, and Wake counties.

Dates to be announced:

Phase 1: Alamance, Cabarrus, Chatham, Cumberland, Columbus, Duplin, Gaston, Harnett, Henderson, Moore, New Hanover, Pitt, Randolph, Robeson, Rowan, Union, Vance, Wayne, and Wilson counties.

Dates to be announced:

Phase 2: Brunswick, Burke, Caldwell, Catawba, Cleveland, Craven, Davidson, Edgecombe, Franklin, Granville, Iredell, Lee, McDowell, Northampton, Pasquotank, Person, Rutherford, and Sampson counties.

Dates to be announced:

Phase 3: Halifax, Haywood, Hertford, Hoke, Lenoir, Nash, Onslow, Lincoln, Martin, Montgomery, Richmond, Scotland, Stanly, Stokes, Surry, Warren, and Wilkes counties.

Dates to be announced:

Phase 4: Alexander, Anson, Ashe, Beaufort, Bladen, Carteret, Cherokee, Chowan, Dare, Davie, Jackson, Mitchell, Pender, Polk, Rockingham, Transylvania, and Yadkin counties.

Dates to be announced:

Phase 5: Alleghany, Avery, Bertie, Camden, Caswell, Clay, Currituck, Gates, Graham, Greene, Jones, Hyde, Macon, Madison, Pamlico, Perquimans, Swain, Tyrell, Washington, Watauga, and Yancey counties.

 

Training will be scheduled according to phases listed above. You will receive a letter of invitation when pre-registration is open for your county. (NOTE: Your letter of invitation contains the login and password you will need to access your training schedule and to sign up.)