NCDAVE: Electronic Death Registration (EDRS)
North Carolina Vital Records implemented the Electronic Death Registration System (EDRS) of the NC Database Application for Vital Events (NCDAVE) system to transition from paper to electronic death registration. NCDAVE EDRS is a secure, web-based, statewide online system.
NCDAVE EDRS enables users who provide decedent fact-of-death and cause-of-death information (e.g., funeral homes, medical certifiers and medical examiners) to file death records electronically with local registrars within the required five days after the death occurs, eliminating the need for physical transfer of paper certificates.
Benefits of NCDAVE/EDRS for those Responsible for Completing Death Certificates
- Web-based: Use any computer with internet access.
- Increased security: Sign certificates with a unique electronic signature.
- Built-in error checking: Increases accuracy of death certificate information.
- Real-time SSN verification with Social Security Administration.
- Online collaboration for complete and accurate data and quick certification.
- Less paperwork: Eliminates the need for paper forms.
- Improved disease tracking for public health purposes.
- Available 24 hours/day, 7 days/week.
NCDAVE EDRS Partner Resources
NCDAVE EDRS partners areas include announcements, training, guidance, and support contacts (e.g., Help Desk). Training is offered in both in-person and virtual formats. Check your partners training page for available topics and dates.
- For Our Partners: NCDAVE EBRS (Birth) Implementation Site
- VitalChek NCDAVE System
EDRS Implementation Announcements
View All NCDAVE EDRS Announcements (back to April 2022)
- 07/10/26: NCDAVE Enterprise Local Administrator and Local Administrator Lookup (PDF, 2.8 MB). Note: Effective Jan. 5, 2026, the file is updated on a monthly basis due to new facilities being added less frequently since system launch. More
- If you are a provider trying to log in to certify a death but do not have your login credentials, please check with your local practice administrator (search using the file linked above). In many cases, your local administrator will have your login information.
- If you do not have a local administrator and need to request an account, please request an account here.
- 07/23/26: July NCDAVE User Group meeting slides are available. See the NCDAVE User Group page.
- 07/22/26: RODs and LHDs: Clarification re: NC DAVE Enterprise Local Administrator / Local Administrator Functionality. See your 07/22/26 email.
- 07/21/26: RODs: New Portal Job Aids. See your 07/20/26 email and the resources page.
- 07/16/26: NCDAVE User Group Meeting: Thurs., July 23, 10:30 a.m. See the NCDAVE User Group page and your 07/16/26 email.
- 07/02/26: Local Administrator functionality update. See your 07/02/26 email.
- 07/02/26: July training updated for Local Administrators. See your training page: Funeral Directors, Medical Certifiers.
- 07/01/26: For Funeral Homes: Portal Go-Live: Online Payment for Death Amendments. See your 06/30/26 email, as well as your NCDAVE resources and training pages.
- 06/30/26: New training for Funeral Homes: Using PayIt in the OVR Portal for Death Amendments. Training begins Mon., July 6. See your training page.
- 06/26/26: Independence Day holiday Help Desk hours.
- 06/25/26: Updates to NCDAVE Facility Access and Creation Document (FCAD) and NCDAVE Local Administrator Constitution. See resources, under Guidance Documents.
- 06/24/26: July training added for Local Administrators. See your training page: Funeral Directors, Medical Certifiers.
- 06/17/26: NCDAVE system maintenance is complete and the system is available.
- 06/15/26: NCDAVE Maintenance (Prod and Demo): Tuesday, 06/16/26, 5:00 p.m. - 9:00 p.m. See your 06/12/26 email.
- 06/11/26: Q2 Town Halls have concluded. Slides will be available soon.
- 06/10/26: The 2026 training schedule has been updated. See your training page: Funeral Directors, Local Health Departments, Medical Certifiers, Register of Deeds.
- 06/02/26: Who's Who at NC Vital Records updated on the contacts and resources pages.
- 05/29/26: May NCDAVE User Group slides are available. See the NCDAVE User Group page.
- 05/27/26: Q2 Town Halls. Death Registration: Tuesday, June 9. RODs: Thursday, June 11. See the resources page and/or your 05/21/26 Town Hall emails.
- 05/27/26: Q1 Death and ROD Town Hall slides are available. See the resources page.
- 05/21/26: May NCDAVE User Group meeting has occurred. Next meeting date TBD.
Show More Announcements
- 05/19/26: Memorial Day holiday weekend Help Desk hours.
- 05/18/26: NCDAVE Resident Address Not Matching Place of Death Address Form Error Resolution. See your 05/18/26 email.
- 05/13/26: The 2026 training schedule has been updated. See your training page: Funeral Directors, Local Health Departments, Medical Certifiers, Register of Deeds.
- 05/13/26: NCDAVE User Group Meeting: Thurs., May 21, 10:30 a.m. See the NCDAVE User Group page and your 05/13/26 email.
- 05/07/26: Book Copy Job Disruption. See your 05/07/26 email. The disruption has been resolved.
- 05/01/26: NCDAVE system maintenance is complete and the system is available.
- 04/30/26: For RODs: NC DAVE System Advisory: County deaths ad hoc report issue resolved. See your 04/30/26 email.
- 04/29/26: NCDAVE Maintenance (Prod and Demo): Thursday, 04/30/26, 5:00 p.m. - 9:00 p.m. See your 04/28/26 email.
- 04/20/26: NCDAVE User Group meeting for April has been cancelled. Next meeting will occur May 21.
- 03/30/26: Good Friday and Easter holiday weekend Help Desk hours.
- 02/27/26: February NCDAVE User Group slides are available. See the NCDAVE User Group page.
- 02/26/26: February NCDAVE User Group meeting has occurred.
- 02/20/26: Reminder: NCDAVE User Group Meeting: Thursday, Feb. 26, 10:30 a.m. See the NCDAVE User Group page and your 02/19/26 email.
- 02/19/26: Q1 Town Halls have concluded. Slides will be available soon.
- 02/16/26: NCDAVE System Advisory: ROD Out of County Order Processing Issue Resolved. See your 02/16/26 email.
- 02/16/26: Reminder: Q1 Town Halls. Death Registration: Tuesday, Feb. 17. RODs: Thursday, Feb. 19. See the resources page and/or your 01/22/26 Town Hall emails.
- 02/13/26: NCDAVE System Advisory: ROD Birth Vault Copy Disruption Resolved and Out of County Order Processing Update. See your 02/13/26 afternoon email.
- 02/13/26: NCDAVE System Advisory: Order Processing Issue: RODs Locating Out of County Records. See your 02/13/26 email.
- 02/13/26: NCDAVE system maintenance is complete and the system is available.
- 02/11/26: NCDAVE Maintenance (Prod and Demo): Thursday, 02/12/26, 5:00 p.m. - 9:00 p.m. See your 02/11/26 email.
- 02/03/26: For Medical Certifiers: Winter Storm Gianna - How to Certify Deaths for Natural Disasters. See the resources page or your 02/03/26 email.
- 01/30/26: For RODs: Order Processing Queue System Update effective Mon., Feb. 2. See your 01/30/26 email.
- 01/29/26: NCDAVE system maintenance is complete and the system is available.
- 01/26/26: NCDAVE Maintenance (Prod and Demo): Wednesday, 01/28/26, 5:00 p.m. - 9:00 p.m. See your 01/26/26 email.
- 01/23/26: For Medical Certifiers: Winter Storm Fern - How to Certify Deaths for Natural Disasters. See the resources page or your 01/23/26 email.
- 01/23/26: 2026 Q1 Town Halls announced. See the resources page and your 01/22/26 emails.
- 01/22/26: For LHDs: Reminder - Address Field Display Issue for Medical Examiner Certified Cases. See your 01/22/26 email.
- 01/15/26: Q4 Death and ROD Town Hall slides and FAQs are available. See the resources page or your 01/15/26 email.
- 01/13/26: Monday, Jan. 19, Martin Luther King, Jr. Holiday Help Desk schedule.
- 01/08/26: Who's Who at NC Vital Records updated on the contacts and resources pages.
- 01/05/26: Next NCDAVE User Group meeting will be held Thursday, February 26.
- 12/29/25: New Year's holiday Help Desk schedule.
- 12/19/25: Reminder: Christmas holidays Help Desk schedule.
- 12/18/25: NCDAVE Address Field Display Issue for ME-Certified Cases. See your 12/18/25 email.
- 12/18/25: NCDAVE system maintenance is complete and the system is available.
- 12/16/25: NCDAVE Maintenance: Wednesday, 12/17/25, 5:00 p.m. - 6:00 p.m. See your 12/16/25 email.
- 12/05/25: December NCDAVE User Group slides are available.
- 12/04/25: All 2026 training updated. See your training page: Funeral Directors, Local Health Departments, Medical Certifiers, Register of Deeds.
- 12/04/25: December NCDAVE User Group meeting has occurred.
- 12/03/25: Reminder: NCDAVE User Group meeting: Dec. 4, 10:30 a.m. See your 12/03/25 email.
- 11/26/25: Reminder: Thanksgiving holidays Help Desk schedule.
- 11/25/25: Q3 Town Hall slides and FAQs are available. See the resources page or your 11/25/25 email.
- 11/21/25: Q4 Town Halls have concluded. Slides will be available soon.
- 11/18/25: Training updated with 2026 Q1 dates. See your training page (Funeral Directors, Local Health Departments, Medical Certifiers, Register of Deeds).
- 11/14/25: RODs: Update; Death Vault Copy Disruption; Issue resolved. See your 11/14/25 email.
- 11/13/25: RODs: See your 11/13/25 email re: ROD Death Vault Copy Disruption.
- 11/05/25: Q4 Town Halls. Death Registration: Tuesday, Nov. 18. RODs: Friday, Nov. 21. See the resources page and your 11/04/25 emails.
- 11/03/25: Tuesday, November 11, Veteran's Day holiday Help Desk schedule.
- 10/31/25: Reminder: Q4 Town Halls (3rd week in November). Note: RODs Town Hall date and time have changed. See the resources page.
- 10/31/25: NCDAVE system maintenance is complete and the system is available.
- 10/29/25: NCDAVE Maintenance: Thursday, 10/30/25, 5:00 p.m. - 10:00 p.m. See your 10/29/25 email.
- 10/27/25: October NCDAVE User Group slides are available and next meeting date announced.
- 10/23/25: October NCDAVE User Group meeting has occurred. Slides should be available soon.
- 10/22/25: Reminder: NCDAVE User Group meeting: Thursday, Oct. 23. Also see your 10/22/25 email.
- 10/10/25: LHD Coordinators: Q2 filing time reports replaced. See your 10/10/25 email.
- 10/10/25: ROD Coordinators: Q2 death transcript reports replaced. See your 10/10/25 email.
- 09/29/25: RODs: September 2025 NCARD Conference Slide Deck. See your 09/26/25 email.
- 09/23/25: RODs: Amended Birth Vault Copy Disruption update. Amended birth vault copies are now available. See your 09/22/25 email.
- 09/12/25: RODs: Amended Birth Vault Copy Disruption update. See your 09/11/25 email.
- 08/28/25: August NCDAVE User Group meeting slides are available and next meeting date announced. See the NCDAVE User Group page.
- 08/25/25: Labor Day holiday weekend Help Desk hours.
- 08/21/25: Reminder: NCDAVE User Group meeting: Thursday, August 28.
- 08/21/25: For Medical Certifiers: Hurricane Erin - How to Certify Deaths for Natural, Human-Induced Disaster. See your 08/20/25 email.
- 08/19/25: For RODs: See your 08/18/25 email re: Birth Digitization Load. Records with dates of birth prior to 1970, received on August 16, 17, and 18, should not be printed/issued nor placed in your vault at this time.
- 08/16/25: NCDAVE system maintenance has been completed. NCDAVE is available.
- 08/15/25: For LHDs and Birthing Facilities: Guidance on Registering Births or Fetal Deaths Occurring During System Maintenance. See your 08/14/25 email.
- 08/14/25: NCDAVE Maintenance: Friday, 08/15/25, 5:00 p.m. - Sunday, 08/17/25. See your 08/14/25 email.
View All NCDAVE EDRS Announcements (back to April 2022)
Last Modified: July 23, 2026